Bi-Lingual Patient Liaison (French and English)

Remote
Full Time
Entry Level

Established in 1996 and rebranded to Scout in 2024, we built our foundation on planning meetings for numerous organizations within the life sciences sector (Scout Meetings).  In response to emerging industry needs, we expanded our services to include Scout Clinical, one of the top providers of clinical trial patient travel and reimbursements, and Scout Academy, our secure, online, on-demand learning management system that ensures global compliance.   

Scout is recognized as a leader in our field for innovation in service, attention to detail, our stellar team members, and making the complex easier.  If this interests you, we’d love to have you join our rapidly growing team!    

Position Summary:   

We are looking to hire a talented, eager, and skilled Bi- Lingual Patient Liaison to join our Spain team in a remote position. The Patient Liaison provides support to patients and clinics involved in pharmaceutical research trials. You would be responsible for ensuring customers (patients and clinics) of Scout Clinical receive excellent and consistent service. This includes reviewing and approving travel and expense reimbursement requests, partnering with our vendors to fulfill services, and answering questions in a timely and courteous manner. 

Responsibilities of this position include but are not limited to:  

  • Serve as the primary point of contact for our patients, study sites, vendors, and other related parties.  

  • Scheduling travel requests for patients enrolled in clinical trials, including:  

  • Arrangements including flights, hotel, ground transportation, and special needs assistance, as well as provide any assistance for any issues that arise during travel.  

  • Interaction and management of vendors handling travel requests 

  • Review travel requests against study parameters and seeking approvals where necessary. 

  • Processing expense reimbursements to patients for approved expenses, including review against study parameters and seeking approvals where necessary of those expenses.   

  • Responsible for training study site personnel on how to use the online portal including:  

  • Creating/entering requests in the portal if applicable 

The ideal candidate will have the following experience, skills, and knowledge:  

  • BS or BA degree or equivalent experience 

  • Minimum 3 years of experience within the customer service or life sciences industry preferred.  

  • Fluent in French and English (spoken and written) 

  • Experience working with multiple independent vendors to achieve results on a deadline  

  • Experience in the travel and/or hospitality industry is a plus 

  • Strong computer skills (Excel, Word, Outlook, Internet Explorer)  

  • Ability to modify, edit, and create Excel spreadsheets, Word documents.  

  • Ability to conduct hotel, venue, and destination research online.  

  • Ability to work with financial information, including knowledge and understanding of foreign currency and ability to convert to USD. 

The ideal candidate will have the following competencies and qualities:  

  • Ability to track and manage key dates/deadlines 

  • The ability to learn quickly 

  • Timely, professional, courteous correspondence and communication with clients, vendors, and colleagues  

  • Highly ethical and of good character  

  • Excellent Interpersonal skills (friendly, out-going)  

  • Attention to detail 

  • Well organized with an ability to prioritize and multi-task.  

  • Extremely customer service oriented  

  • Patient, flexible attitude  

  • Ability to work within and meet strict deadlines / time management.  

  • Ability to work under pressure in a fast paced, demanding environment.  

  • Hard working and reliable, good work ethic, takes pride in own work  

  • Ability to evaluate and negotiate proposals from 3rd party suppliers  

  • Forward thinking, forward planner and problem solver  

  • Diplomatic and discreet 

  • Team player  

Schedule information 
Fully remote position for the following shift: 

  • Wednesday – Sunday | Late Shift 

  • Spain 17:00 pm – 2:00 am 

Hours: 9-hour shift (including 1-hour lunch for a total of 8-hour shift) 
Some holiday work will be required but will be compensated. 

Visit our website at www.scoutclinical.com or follow us on LinkedIn for other employment opportunities.  

WE ARE AN EQUAL OPPORTUNITY EMPLOYER 

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